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HR Administrator

To support the Human Resources Department in the delivery of an effective and efficient recruitment, boarding service, and administrative HR function.

To act as the first point of contact for the HR team, ensuring queries are dealt with promptly and efficiently.

To maintain confidentiality at all times, in dealing with all matters within this team, and adhering to General Data Protection Regulations (GDPR).

To set up and maintain, electronic systems and processes and utilise social media and innovative administration and recruitment methods.

Craven College
Date Posted:
March 21, 2024
Post No.
Rate of pay
Craven College Harmonised Pay Scale Point 5 £23,235 per annum
37 hours per week
Responsible to
Head of Human Resources
Closing Date
April 7, 2024 23:59
Special Conditions

This post is subject to a probationary period of 6 months, upon successful completion of which will become permanent.

A full enhanced check via the Disclosure and Barring Service will be required for this post.

Flexible working arrangements.

Key Duties

This job description is a guide to the duties you will be expected to perform immediately on your appointment. These may change in the future in line with the strategic direction and development of the College:

Recruitment and On-Boarding 

  • To coordinate an end-to-end comprehensive recruitment and on boarding process.  ensuring full legal compliance, in recruitment practice, in line with right to work and DBS checks and all internal requirements in line with Safer Recruitment are complied with, e.g. references;  
  • Manage job postings, process internally and externally as applicable in a timely and accurate manner, ensuring quality control of information displayed in line with the College brand;
  • To proactively utilise social media and other means to generate applicants; 
  • Proactively working with recruiting managers on campaigns to ensure a timely and compliant recruitment process takes place; 
  • Track, update and maintain candidate information and communicate with candidates as and when required;
  • Record and collate application forms appropriately and supply the appropriate candidate information to the assigned panel;
  • Schedule and arrange interviews, testing processes as determined by the recruiting officer;
  • Compiling offer letters, contracts of employment in with due attention to detail;
  • Maintaining the HR/Payroll database, ensuring all compliance checks are in place.

HR Administrative Duties 

  • Daily monitoring and management of the HR inbox;
  • Support the HR team to deal with general HR queries from staff, promptly, efficiently and with confidentiality;
  • Organise, coordinate and support Meetings, as determined by the Head of HR; 
  • Deal with HR correspondence, maintain filing systems; 
  • Work in close liaison with the HR team as an effective team member to improve systems and maintain high quality standards;
  • You will be expected to be fully conversant with the College’s range of equality and diversity and safeguarding policies and procedure to ensure the health, safety and welfare of all learners and staff;
  • Participate in the College’s appraisal scheme and undertake continuing professional development in line with the needs of the College;
  • Any other duties commensurate with grade and status as may reasonably be required.
Person Specific

The person we are hoping to appoint will meet all of the following essential requirements and some or all of the desirable requirements.


•  Good general education including 4 GCSE’s including at least Grade C or equivalent in English;

•  A qualification to at least Level 3 or equivalent;

•  Excellent range of administrative skills with MS Office Applications;

•  Experience of working in a busy, high-volume customer focussed environment; 

•  Excellent organisational and interpersonal skills;

•  Ability to interpret and present full and accurate information, both verbally and in written format, in a clear manner;

•  Excellent written and verbal communication skills;

•  Ability to produce work to a consistently high standard to meet deadlines; 

•  Ability to relate to young people, with an interest in their future development; 

•  Have self-confidence and ability to speak to groups of students / visitors;

•  Highly organised with effective time management skills; 

•  Willingness and ability to function as part of a small team; 

•  Ability to work flexible hours including evenings and occasional Saturdays;

•  Ability to follow instructions, procedures and guidelines with accuracy and high attention to detail; 

•  The ability to maintain a professional, can-do attitude;

•  Willingness and ability to undertake further professional development linked to the curriculum and College needs.


•  NVQ Level 2/3 qualification in Customer Service, Information, Advice and Guidance or prepared to undertake;

•  Awareness of safeguarding legislation;

•  Experience/knowledge of the FE sector; 

•  Experience of working with young people; 

•  Experience of marketing/promotional events.

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